Who we work with
We follow up on the money you're owed so you don't have to
A business waiting on customers to pay and a nonprofit waiting on a grant reimbursement are in the same spot — the money sits until somebody follows up, documents it, and keeps following up. That's the job, and it's ours.
Receivables management
For plumbers, electricians, HVAC, roofers, remodelers — any business that sends invoices and waits too long to get paid.
- Every unpaid invoice followed up on schedule
- Every payment date your customers promise, written down and re-checked
- Weekly report: contacted, promised, paid, stuck
- Disputes and silent customers flagged to you
From $299/month, month to month. Your customers pay you directly — money never passes through us.
See the plansMonthly bookkeeping
For grant-funded organizations whose books have to be right — because funders, boards, and auditors all read them.
- Books closed every month, on time
- Money tracked by fund and by grant
- Grant reimbursement paperwork prepared and tracked
- Reports your board and your funders can actually read
- Records kept audit-ready all year, not just at audit time
Your auditor can't keep your books — we can.
Monthly bookkeeping for nonprofits is priced by the size of your organization. There's no flat rate — a two-person office and a forty-person staff aren't the same job.
Ask about nonprofit bookkeepingRun something else? If your business waits on invoices or grant money, we can probably help — ask us.
How it works
You did the work. Getting paid for it shouldn't be more work.
Most unpaid invoices aren't refused — they're forgotten, buried, or waiting on someone who means to pay. What they need is steady, polite follow-up.
Send your open invoices
Customer name, amount, due date, and a contact. A spreadsheet export or a forwarded list is fine — whatever you already have.
We follow up on schedule
Every open invoice gets contacted on a set schedule, by email and text, in your name and your voice. Polite. Persistent. Never rude, never threatening.
Customer payment promises get written down
When your customer promises a payment date, we log it. If the date passes with no payment, we follow up again. Nothing quietly falls off the list.
You get the weekly report
Contacted, promised, paid, stuck. If a customer disputes a charge or goes silent, you hear it from the report — not from your bank balance.
New invoices join the list
Send new invoices as you issue them and they enter the same schedule. The follow-up never depends on you remembering to do it.
What a weekly report looks like
Sample layout — your report lists your real invoices, in this shape:
| Invoice | Customer | Amount | Last follow-up | Status |
|---|---|---|---|---|
| #1042 | Sample customer — kitchen remodel | $4,850 | Emailed Tue, texted Thu | Promised — Fri |
| #1039 | Sample customer — AC replacement | $7,200 | Paid in full Oct 16 | Paid |
| #1044 | Sample customer — roof repair | $1,150 | First follow-up sent Mon | Contacted |
| #1027 | Sample customer — bathroom tile | $2,600 | Three touches, no reply | Stuck — flagged to you |
Straight answers
What we do, and what we don't do.
- Your customers pay you directly. Always. Money never passes through Paid & Posted — we send follow-ups and keep track of the payment dates your customers promise, and payments go straight to your business.
- This is not a collection agency. No threats, no pressure tactics, no damaging your customer relationships. Polite and persistent is the whole method.
- The service stops before collections or lawyers. If an invoice needs that step, it lands in your report flagged as stuck, and what happens next is your call.
- We don't promise a recovery percentage. Nobody honest can. We promise the work: every open invoice touched on schedule, every payment date your customers promise written down and followed up on if it passes, a report every week.
Pricing
One flat monthly price. No percentage of what you collect.
We charge for the follow-up work, not a cut of your money. Pick the tier that matches how many invoices you send out. Both are month to month.
For owners with a steady flow of invoices who want every one of them followed up without lifting the phone.
- Every open invoice followed up on schedule
- Follow-ups by email and text, in your name
- Every payment date your customers promise is logged and re-checked
- Weekly report: contacted, promised, paid, stuck
- Disputes and silent customers flagged to you
- Month to month — cancel anytime
For busier businesses: more invoices out the door, and customers who need more touches before they pay.
- Everything in the $299 plan
- Higher invoice volume covered
- Follow-ups go out more often
- Report twice a week instead of once
- Stuck invoices flagged to you first
- Month to month — cancel anytime
No setup fee during launch. No percentage fees, ever. Billing questions: billing@paidandposted.com.
Questions owners ask
Common questions
What does Paid & Posted actually do?
We follow up on your unpaid invoices so you don't have to. You send us your open invoices. We contact each customer on a set schedule, in your name, with polite and persistent follow-ups. When a customer promises a payment date, we log it and check back if it slips.
Every week you get a report showing which invoices were contacted, which were promised, which were paid, and which are stuck.
Do my customers pay you?
No. Your customers always pay you directly, the same way they pay you now. Money never passes through Paid & Posted. We send the follow-ups and write down the payment dates your customers promise — the payment itself goes straight to your business.
Is this a collection agency?
No. Paid & Posted is a follow-up service, not a collection agency. We send polite, persistent reminders and keep track of the payment dates your customers give us. The service stops before collections or lawyers — if an invoice needs that step, we flag it in your report and the decision is yours.
Do you guarantee my invoices will get paid?
No, and no honest follow-up service can promise a recovery percentage. What we promise is the work: every open invoice touched on schedule, every payment date your customers promise written down and followed up on if it passes, and a weekly report so you always know exactly where each invoice stands — contacted, promised, paid, or stuck.
How much does it cost?
Receivables Management is $299 per month, or $499 per month for higher invoice volume with more frequent follow-ups. Everything is month to month — no long-term contract, and no percentage of your money, ever.
What do you need from me to get started?
Your open invoices: customer name, amount, due date, and a contact email or phone number. Plus how you sign your emails, so follow-ups sound like they come from your business — because they do. Most owners hand this over in one short email or a spreadsheet export from their invoicing software.
We're a nonprofit. Can you work alongside our CPA or auditor?
Yes. We keep the books month to month and prepare the papers your CPA or auditor needs. Your CPA handles the audit and the tax filings.
Do you track restricted funds and grants?
Yes. Your money is tracked by fund and by grant, so your reports show what each grant paid for and how much of it is left. When a funder asks where their money went, the answer is already in your books — not in a spreadsheet somebody has to rebuild.
Will my customers be annoyed?
The follow-ups read like they come from your office, because they're written that way: a friendly reminder, the invoice details, and an easy way to pay or reply. Most late payments are forgetfulness, not refusal — a steady, courteous reminder is what gets them closed without burning the relationship.
Send us the invoices you're tired of thinking about.
Email your open invoice list — or just tell us roughly how many are sitting out there — and we'll tell you plainly how the follow-up would run for your business. First report lands one week after we start.
Email hello@paidandposted.com